ZNPHI
REPUBLIC OF ZAMBIA
ZAMBIA NATIONAL PUBLIC HEALTH INSTITUTE
                                      JOB ADVERTISEMENTÂ
The Zambia National Public Health Institute (ZNPHI) in collaboration with Resolve to Save Lives (ZNPHI/ RTSL) seeks to recruit suitably qualified and experienced persons to be appointed in the underlisted position under this project:
Job Title: Â Â Â Â Â Â Â Â Grants Management Specialist
Location: Â Â Â Â Â Â Â Â Â Lusaka/ZNPHI HQ
Reports to: Â Â Â Â Â Â i. Head of Finance (Functionally)
- Implementation Specialist (Administratively)
Job PurposeÂ
Grants Management Specialist shall the lead the Grant management process for Zambia National Public Health Institute. This process runs from identifying grant opportunities, working with technical teams in proposal development and resource mobilization through to grant start-up, compliance, financial oversight, donor reporting and close-out. This position shall also work in close collaboration with Project Coordinators, program teams and functionally sit under Finance Unit. This position will also build consolidated systems, tools and standards that bring greater consistency and visibility across ZNPHI’s Grants portfolio.
Specific Roles and Responsibilities
- Institutional Grants Support and Management
- Develop and implement standardized grants management policies, systems, and Standard Operating Procedures (SOPs) across the institution.
- Provide institution-wide technical oversight and quality assurance for grant compliance, implementation monitoring and donor reporting, working with Project Coordinators and relevant technical and corporate-service units.
- Coordinate institutional oversight arrangements for grants without dedicated Project Coordinators and ensure that clear responsibility for implementation, financial management, compliance and reporting is assigned.
- Establish and maintain an institution-wide grants registry and portfolio database tracking all active, pipeline, and closed grants.
- Resource Mobilization and Grant Proposal Development
- Lead ZNPHI’s resource mobilization strategy, researching and identifying new funding and business development opportunities at local, regional, and international levels.
- Provide guidance and quality assurance for the development, submission, and tracking of grant proposals, ensuring alignment with donor priorities and ZNPHI’s strategic plan.
- Coordinate preparation of high-quality application narratives, budgets, and supporting documentation in collaboration with program leads and technical directors.
- Develop and maintain standardized proposal templates and tools to streamline grant-writing across departments.
- Grant Start-Up, Compliance, Sub-Awards and Close-Out
- Coordinate grant inception after award, including review of award conditions, compliance requirements, budgets, procurement plans, reporting schedules, roles and responsibilities, and risk registers.
- Ensure that each new grant has a current workplan, budget and reporting calendar in place before implementation begins.
- Design and implement an institution-wide grants compliance monitoring framework covering donor terms, reporting timelines, financial accountability, and programmatic deliverables.
- Where ZNPHI channels grant resources through implementing partners, support due diligence, risk assessment, monitoring, reporting and close-out of sub-recipients.
- Coordinate grant close-out, including final technical and financial reports, asset disposition, settlement of outstanding commitments, audit requirements and records retention.
- Track grant end dates and ensure close-outs are completed on schedule.
- Cross-Functional Collaboration and Support
- Act as a thought partner to Head-Finance, the Director-General, and EXCO on funding strategy, donor trends, and institutional sustainability.
- Strengthen coordination between Finance, Internal Audit, Procurement, program leads, and donors to improve grant execution and institutional accountability.
- Contribute to the Delivery Unit’s broader agenda of strengthening ZNPHI’s operational functions and support cross-cutting health systems strengthening initiatives as needed.
Key Deliverables and Performance Measures
Within the first 90 days
- Establish a complete institutional grants portfolio and reporting calendar.
- Conduct a baseline assessment of grants compliance and grants management systems.
- Develop a grants management improvement plan.
- Establish a standard dashboard for management review.
Ongoing outputs
- Quarterly portfolio performance reports to management.
- Timely identification and escalation of grants at financial or programmatic risk.
- Complete and up-to-date grant documentation.
- Timely donor reporting.
- Periodic compliance reviews.
- A functioning funding opportunity pipeline.
- Coordinated development of competitive funding proposals.
- Annual updating of the grants management manual and tools.
- Documented capacity development for relevant ZNPHI staff.
Qualifications& Experience
- Full Grade 12 School Certificate with minimum five O level credits including English and Mathematics Bachelors Degree in Development Studies, International Development, Business Administration, Public Administration, Finance, Accounting, Economics and Project Management.
- Masters Degree in Development Studies, International Development, Business Administration, Public Administration, Finance, Accounting, Economics and Project Management.
- An additional Masters Degree in Public Health will be an added advantage.
- Minimum of seven (7) years of progressively responsible professional experience in grants management, including substantial experience managing complex donor-funded portfolios, ideally within public health, international development, or donor-funded environments.
- Demonstrated experience managing multiple grants simultaneously.
- Demonstrated experience managing relationships with major donors (e.g. Global Fund, USAID, Gates Foundation, Africa CDC, WHO, or similar bilateral/multilateral funders).
- Knowledge of ERP systems is an advantage, given the need to integrate grants oversight with institutional financial systems.
- Experience providing technical oversight or coordination across teams without direct-line authority is an advantage.
All interested persons meeting the above qualifications and experience should send their written applications to the undersigned with verified copies of academic and professional qualifications, detailed Curriculum Vitae and three references including their contact numbers.
The closing date for receipt of applications is Friday, 13th November, 2026. All applications must be clearly marked on the envelope. Kindly note that only short-listed candidates will be contacted. Interested should candidates to address their application letters:
Director General
Zambia National Public Health Institute (ZNPHI)
Levy Mwanawasa Medical University, Plot L/ Lusaka/ 3170151
P.O Box 33991 Great East Road
LUSAKA